Using Google Meet for Extended Campus Learning

Using Google Meet for Extended Campus Learning

Updated: 3/20/20

Meet is Google’s video conferencing solution that allows for real time video calls and screen sharing between people on any device. Google Meet works on iPad, iPhone, Mac, Windows and Android. Because of this, and it’s tight integration with Google Calendar and Gmail, it is the preferred video conferencing app for Westside.

Google has implemented several new features on March 19th to improve collaboration between students and staff. Please read through the page below and create a Meet in the method that BEST fits that audience you are inviting.

If you would like to download a ‘Cheat Sheet’, click here to access one created by Google.

Creating a Google Hangout Meet

For WCS Staff to Staff Collaboration

Creating Google Meets via Google Calendar: The easiest way to create a scheduled Google Meet is through Google Calendar. Go to and create an event for the time that you want to have your video chat. As you create your calendar event, click on the ‘Add Conferencing’ option. This will then generate a custom URL for your Google Meet.

For WCS Staff to Student Collabooration

For staff to student communication, Google has implemented new changes that give teachers increased control over the meeting. Using the method below, you can prevent students from muting others in the room, and from re-joining the room after you have left it. It’s best to create these meetings as you want to use them rather than schedule them like staff meetings.

Improved teacher controls for nicknamed meetings Participants will not be able to re-join a meeting after the final participant has left if:

  • The meeting was created using a short link like 
  • The meeting was created at by entering a meeting nickname in the “Join or start a meeting” field 
  • The meeting was created in the Meet app by entering a nickname in the “Meeting code” field

This means if the teacher is the last person to leave these types of meetings, students cannot join later without the teacher.

Joining a Meet

Joining a Google Meet is easy!

If you or your students are on a Mac or Windows PC, all you need to do is click on the link that you sent out. Once you click on ‘Join Meet’ and you will be prompted to allow Meet access to your camera and microphone. Click allow for both.

For best performance and access to all Meet features, we recommend that you use either Safari (Mac only) or Chrome (Mac or Windows).

If you or your students are on iPad, iPhone or Android, you’ll use the Google Meet app. When you open up the app, you’ll see a list of scheduled meetings that you’ve been invited to, or the option to enter a meeting code.

On iPad/iPhone and Android, Meets that you are invited to show up as a list inside of the Meet app.

Additionally, once you have the Meet app installed, it will automatically open when you click on a Google Meet link from an email, calendar invite, Blackboard post or Classroom post.

Google Meet Accessibility

Users with disabilities can participate in Hangouts Meet video meetings using accessibility features in Meet, Chrome Browser, and Google meeting room hardware.

  • Live captions—Display captions of the person speaking so that participants who are deaf or hard-of-hearing can follow what’s said in video meetings. If you record a video meeting, captions are not recorded and don’t appear when you play the recording.
    See: Use captions in a video meeting
  • Keyboard shortcuts—Users can control the camera and microphone and open accessibility features using the keyboard. 
    See: Keyboard shortcuts

Using Google Meet

Once you have created and joined a Meet, here are a few resources to help you use the tool better.

Customize video meetings

Share resources in a video meeting

Broadcast video meetings to a larger group